Citygate Head Office, Marlow

Open to a standard five-day working week. Applications from candidates seeking a four-day week will also be considered. 

Role overview 

We're looking for a reliable and organised HR Coordinator to compliment our dynamic People Team, providing general HR support across a range of HR functions. The ideal candidate will preferably hold a CIPD Qualification with good HR experience, be detail-oriented, approachable, and able to handle confidential information with professionalism. This position is primarily based at our modern Head Office in Marlow, with occasional travel required to our Dealerships as needed by the business.

Key responsibilities 

As a HR Coordinator your key responsibilities will be:

• To manage employee offboarding procedures (processing resignation acceptances, payroll reporting, leaver file archiving and workflow management).
• Support processing contractual amendments for employees changing roles across the group, ensure these are managed in a timely manner and accordingly through payroll.
• Support with collation of Payroll documents (Starters, Leavers and Amendments) on a monthly basis and submit to our Payroll department for processing by a set deadline.
• To assist with Employee Relations administration and note taking when necessary at our sites across Citygate.
• To support the team conducting exit interviews where required.
• Schedule and support management of the monthly induction and other training events at our internal training academy. Support management of the companies e-learning platforms.
• Control all personnel administration and data within a secure system to ensure all documents are effectively stored in line with GDPR.
• To support the onboarding process where required in the absence leave of other People team members.
• To Maintain and administer the HR System ADP, offering colleague support where required.
• To offer support to our colleagues across the group through our shared HR services inbox with general queries.
• To support the People team with wider group projects such as administration of the Personal Development Review process, engagement surveys, Apprentice Scheme coordination.
• To contribute to the People Team delivery of the People Agenda.

About You 

For the HR Coordinator role, you will need to possess the below skills and attributes:

• CIPD qualified (preferred)
• Excellent communication skills
• Strong organisational skills
• High attention to detail
• Experience in using multiple software systems 
• Solid HR Knowledge and Experience
• People-Oriented and Approachable
• Strong sense of discretion and professionalism
• Have up to date knowledge on all current employee legislation.

What's in it for you?

With our benefits there is something good for everyone. We're a progressive business that believes building a good team culture is not only good for everyone who works for us – but it makes a difference to how we engage with customers too. That's why when you join Citygate, you can expect to receive a wide range of impressive employee benefits including:

• Access to our in-house training academy for everyone
• Internal career progression opportunities across our various brands and locations
• High street discounts
• Wellbeing portal
• Employee assistance programme
• Purchase, service and parts discounts
• Employee referral scheme

About Us

Citygate is a highly successful, privately owned business that has grown significantly over the past twenty years to 650 employees across multiple locations including London, Berkshire, Hertfordshire and Buckinghamshire. We work with global brands (Volkswagen Passenger Cars, Volkswagen Commercial Vehicles, SEAT, CUPRA, ŠKODA and Kia), provide excellent quality training and internal progression opportunities.  

Why Citygate

Citygate is founded on a simple vision: “to grow a business we are proud of through a commitment to excellence”. As a privately owned and entrepreneurial business, we're welcoming, inclusive, have a great team ethic and have worked hard to create a positive working environment that we can all be proud of.

We have committed plans for the future and we need motivated, focused and skilled teams to help us achieve this. That's why every Citygate employee has access to our award-winning learning programme, whether that's operated from our purpose-built Citygate Academy facility or through working with our brand partners.

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